Professional PF Registration Services: Empowering Employee Futures
Ensure Compliance and Retirement Benefits for Your Workforce with Expert PF Registration Services.
* Excluding Govt. Fees
Meaning
The Employees’ Provident Fund Organisation, also known as EPFO, is a statutory organisation that operates under the Ministry of Labour and Employment of the Government of India. The term “provident fund registration” (PF registration) refers to the procedure of enrolling in India’s Employees’ Provident Fund (EPF) scheme.
The Employees’ Provident Fund (EPF) programme is a social security policy that was established in India with the intention of providing financial security and retirement benefits to employees. It is mandatory for employees as well as their employers to contribute a certain amount of the employee’s gross income to a provident fund account. The employee’s basic wage, Dearness Allowance and retaining allowance (if any), is used to determine the amount of the employer and employee contributions, which are both expressed as a percentage.
A business must register for PF if it has twenty or more employees in order to comply with the law. However, businesses with fewer than 20 employees who are interested in participating in the EPF system have the option to register voluntarily. Employees are eligible for social security benefits such as retirement pension, provident fund, and insurance coverage in case of disability or death if they are registered with the Provident Fund (PF).
PF Registration Process
- Employer Registration: Before enrolling employees in the Employees Provident Fund (EPF) system, employers are obliged to first register themselves with the EPFO. The employer is required to hand in an application form and submit the necessary information, which may include the name and address of the establishment, the type of business being conducted, personnel information, and so on.
- Obtaining of PF Code Number: Upon successful processing and approving of the registration application by the EPFO, employer will be provided with a one-of-a-kind PF code number. This code number serves the purpose of identifying the employer and is necessary for a variety of transactions and correspondence that are associated with PF.
- Employee Enrollment(s): Upon successful completion of the employer registration, employer will be able to enrol their eligible employees in the EPF system. The employees are required to submit information regarding their personal lives and employment, such as their Aadhaar numbers, bank account information, and nomination for the provident fund account.
- Contribution and Compliance: Once employees have been enrolled in the EPF system, both the employer and the employee are obligated to contribute a predetermined percentage of the employee’s salary to the EPF scheme. It is the responsibility of employer to deduct the employee’s share of the EPF contribution from the employee’s monthly wage and to make a monthly contribution to the EPF account in addition to their own contribution. Additionally, the Employers’ Provident Fund Organisation (EPFO) mandates that businesses must file periodic returns and fulfil a variety of other compliance obligations.
Advantages for Businesses and Employers
- Compliance with the Law: PF registration guarantees that employers comply with the legal obligation of the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952.
- Employee Retention and Motivation: Providing PF benefits to employees can be an effective way to attract and keep talented workers. The registration of a company with the PF shows that the employer is committed to the long-term security and financial well-being of their employees.
- Deductibility of Employer Contributions: Contributions that an employer makes to an employee’s provident fund are deductible as a business expense for tax purposes. This provides the employer with a tax advantage and can help contribute to a reduction in the overall tax liability.
Benefits for Employees
- An Opportunity to Save for Retirement: Through their PF registration, employees have the opportunity to save money towards their retirement over the course of their working years.
- Financial Security: The PF system delivers a sense of financial security to employees. In the event of an unexpected expense, such as medical care, educational costs, or home improvements, workers are permitted to make a partial withdrawal from the provident fund account that they have established for themselves.
- Competitive Employment Packages: PF registration is often considered a standard offering in employee benefit packages. The provision of PF benefits elevates the total compensation package provided by employers, making it more competitive in the context of job market.
- Insurance Coverage: The PF system offers employees life insurance coverage under the Employees’ Deposit Linked Insurance (EDLI) scheme. In the tragic case of an employee’s death during the employment, a lump sum amount is provided to the nominee/beneficiary.
- Transferable and Portable: PF accounts are transferable, which means that the account as well as the accrued balance can be moved to a new employer in the event that the employee changes jobs.
What is included in this
FAQs
The EPF scheme is a form of social security that requires both employees and employers to contribute a portion of an employee’s salary to a provident fund account. The scheme seeks to provide India’s employees with financial security and retirement benefits.
Any employee employed by a company with 20 or more workers is eligible for EPF. However, businesses with fewer than 20 employees can voluntarily enrol in the EPF programme.
The contribution percentage is as follows:
- Employees contribute 12% of their basic salary plus dearness allowance;
- Employers contribute 12% of the employee’s basic salary plus dearness allowance. 8.33% of employer contributions are allocated to the Employee Pension Scheme (EPS).
Yes, employees are permitted to contribute more than the specified percentage to EPF, but employers are only required to contribute up to the specified percentage.
Yes, employees are permitted to withdraw their EPF balance prior to retirement under certain conditions, including resignation, unemployment and financial emergencies. However, there are specific rules and conditions for each form of withdrawal.
When changing employment, employees can transfer their EPF account to a new employer. This ensures that their EPF balance and benefits continue uninterrupted. The transfer can be completed online via the Unified Member Portal of the EPFO.
It is the responsibility of the employer to deduct the employee’s EPF contribution from the employee’s salary and to contribute both the employer’s and employee’s portion to the EPF account. Additionally, employers must keep precise records, submit monthly returns, and ensure compliance with EPF regulations.
Employees can verify their EPF balance online via the EPFO’s Unified Member Portal, mobile app, or by sending an SMS to the EPFO’s designated number. The EPFO offers numerous methods for personnel to access their EPF account information.
Universal Account Number (UAN) is 12-digit unique number assigned to every employee registered under the EPF scheme. UAN is allotted by EPFO and provided to employees through their employers.
The limit of 20 includes all permanent, semi permanent and other contract employees like housekeeping, security or other contractual workers in the business.
